Community Health Systems Human Resources Assistant in Franklin, Tennessee


Summary: The Human Resources AdministrativeAssistant, under minimal supervision, performs comprehensive duties requiringinitiative and confidentiality. Thisposition is responsible for providing administrative support and projectcoordination for the Director, Human Resources and other members of thedepartment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Coordinates interviewprocess while the candidate is in the building, ensuring the employmentapplication is complete and the candidate arrives to the designated intervieweron schedule; ensuring the employment application

Assists HR with NewHire Setup including: creates orientation packets, requests systems access(including Timestar) and security badges.

Assists HR withemployment terminations including: requesting termination of system access andsecurity badges.

Responds toUnemployment Claims

Manage administrative and clerical functions for theHR team including the following tasks:

Assemble, maintain and process personnelfiles for all active and terminated PPS employees

Coordinate and serve asliaison for a variety of meetings, conferences and special projects; prepare

and organizematerials for meetings; follow-up on subsequent issues or directives

Maintains and updatesemployee lists (i.e. phone lists, email distribution lists) as necessary; sends

daily birthdayannouncements

Work closely with theDirector, Human Resources and other HR staff to implement goals and objectivesas defined by the department and organization

Perform filing,copying and routing tasks as needed

Perform other dutiesas assigned

SupervisoryResponsibilities: This job has no supervisory responsibilities

Competencies: Toperform the job successfully, an individual should demonstrate the followingcompetencies:

Analytical- Collects and researches data; Uses intuition andexperience to complement data

Customer Service- Responds promptly to customer needs

InterpersonalSkills- Maintains confidentiality ofall patient information and company documents

Oral Communication- Listens and gets clarification; Responds well toquestions

WrittenCommunication- Able to read andinterpret written information

Professionalism- Approaches others in a tactful manner; Treatsothers with respect and consideration regardless of their status or position

Quality- Demonstrates accuracy and thoroughness

Quantity- Meets productivity standards

Adaptability- Adapts to changes in the work environment

Attendance/Punctuality- Is consistently at work and on time


Qualifications: To perform this job successfully, an individual mustbe able to perform each essential duty satisfactorily. The requirements listedbelow are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions.

Education and/orExperience Preferred: High school diploma or general education degree (GED);1year previous experience providing Administrative Support to department orteam; or equivalent combination of education and experience.

LanguageSkills: Ability to read and comprehend simple instructions,short correspondence, and memos. Abilityto write simple correspondence. Abilityto effectively present information in one-on-one and small group situations.

ReasoningAbility: Ability to apply common sense understanding to carryout detailed written or oral instructions. Ability to deal with problems involving a few concrete variables instandardized situations.

ComputerSkills: To perform this job successfully, an individual shouldhave knowledge of Word Processing software; Spreadsheet software and Databasesoftware.

PhysicalDemands: The physical demands described here are representativeof those that must be met by an employee to successfully perform the essentialfunctions of this job. While performing the duties of this Job, the employee isregularly required to sit; use hands to finger, handle, or feel and talk orhear. The employee is occasionally required to reach with hands and arms andstoop, kneel, crouch, or crawl. The employee must occasionally lift and/or moveup to 10 pounds. Specific vision abilities required by this job include closevision, distance vision and ability to adjust focus.

Job: Business Office Support

Organization: PPSI

Location: TN-Franklin

Requisition ID: 1741501